Definitions
- Member – a person who has paid his or her dues or a lifetime member as defined in Article III
- Adult – a club member 18 years of age or older
- Quorum – a group of at least 1/3 club members in good standing
Dues
The dues for an individual membership shall be $12.00 per year. The dues for a family membership shall be $15.00 per year.
Duties of the Officers
The President Shall:
- Preside at all regular, special, and executive committee meetings of the club
- Call special and executive committee meetings as necessary
- Appoint committee chairpersons with the approval of the other officers
- Appoint special committee chairpersons with the approval of the other officers (e.g. nomination committee, audit committee, by-law committee, etc)
The Vice President Shall:
- Preside at any general, special, or executive committee meeting if the president is absent
- Temporarily assume the responsibilities of the president, secretary, or the treasurer when he or she is absent or otherwise unable to act in their elected capacity
The Secretary Shall:
- Keep minutes at all regular, special, and executive committee meetings
- Deal with all official club correspondence not handled by another officer
- Keep the minutes in a notebook, which shall be passed down from secretary to secretary from year to year, and always be made available for viewing by the members. Minutes may be kept in a digital format
The Treasurer Shall:
- Collect all dues and other monies received by the club
- Pay all bills owed by the club
- Record all transactions in a financial ledger that shall be open for inspection by the officers ofthe club at all times
- Inform members when their dues need to be paid
- Report the club’s financial status at all general and special meetings
The Immediate Past President Shall:
Be available to help in whatever capacity is appropriate.
Duties of the Chairpersons
The Chairperson of the Membership Committee Shall:
- Seek out and contact any potential new members
- Personally deliver a club brochure to new and/or potential members
- Introduce new members at a general or special meeting at which they are present
- Maintain a list of club members, their addresses, phone numbers, and email addresses
The Chairperson of the Publicity Committee Shall:
Publicize club meetings and activities in as many media outlets as possible.
The Chairperson of the Program Committee Shall:
- Obtain a speaker and reserve and appropriate venue for all general meetings
- Inform the chairperson of the publicity committee of the above information
- Introduce the speaker and present him or her with an appropriate gift (value to beapproximately $25)
The Chairperson of the Refreshment Committee Shall:
- Plan and organize all club social functions including but not limited to covered dish suppers
- Maintain a list of volunteers to provide refreshments at monthly meetings
The Chairperson of the Annual Greenhouse Tour Committee Shall:
- Appoint members of the Annual Greenhouse Tour committee
- Line up people with greenhouses to agree to be on the tour
- Oversee publicity for the tour
- Generate and distribute literature associated with the tour
- Get volunteer staff to run the tour
The Chairperson of the Club Website Shall:
- Be responsible for the maintenance of the club website
- Update the website with upcoming meetings and events, and as appropriate
The Club Historian Shall:
Keep official records of the club to include but not be limited to press clippings, flyers, maps, brochures, etc.
Note: The above are the by-laws of the Hobby Greenhouse Club Constitution and may be changed by a quorum majority vote of the members to address situations as they arise.